DRAFT MEETING MINUTES

Wednesday May 18, 2011

1. Chair Vaillancourt called meeting to order at 7:00 p.m.
   

2. Roll call: Supervisor Mercier-present; Supervisor Brandt-absent; Supervisor Ziegler-absent; Supervisor Lucht-absent; Chair Vaillancourt -present. Three members present, Supervisor Brandt and Supervisor Ziegler absent.
   

3. Pledge of Allegiance.
   

4. Motion by Supervisor Mercier, seconded by Supervisor Lucht: To approve the posted agenda. Voice vote all aye. Motion carried.
   

5. Motion by Supervisor Lucht seconded by Supervisor Mercier: To table the approval of the May 9, 2011 board minutes until the June 13, 2011 board meeting. Voice vote all aye. Motion carried
   

6. Public Comment- Lyle LeMoine disapproves to hold a special meeting without charging the $150.00 fee for having a special meeting and he would like clarification if that includes the public and the board. He commented that if a special meeting is being held that it needed to pay for the holding of that meeting. 
   

7. Motion by Supervisor Lucht seconded by Supervisor Mercier: To approve the appointments to the Plan Commission and Police Committee, and to make all the appointments to all committees, retroactive to May 5, 2011. Voice vote all aye. Motion carried
   

8. Motion by Supervisor Lucht seconded by Supervisor Mercier: To approve payment for the outstanding invoice to General Engineering for the work that was done on Mourning Dove Court in the amount of $1075.00.  Roll call Supervisor Mercier-aye; Supervisor Lucht-aye; Chair Vaillancourt –aye; Supervisor Brandt-absent; Supervisor Ziegler absent. Roll call vote: 3- aye 2- absent. Motion carried.
   

9. Motion by Supervisor Lucht seconded by Supervisor Mercier: To allow Chair Vaillancourt to sign both of the Board of Adjustment applications for Schroeder’s and Kidd’s. Voice vote. Motion carried. 
   

DRAFT
TOWN OF LA VALLE

Board Meeting Minutes

May 9, 2011

1. Chairman Vaillancourt called the meeting to order at 7:00 p.m.

2. Roll call: Supervisor Mercier-present; Supervisor Brandt-present; Supervisor Ziegler-present; Supervisor Lucht-present; Chair Vaillancourt. All present.

3. Recited Pledge of Allegiance

4. Motion by Supervisor Ziegler seconded by Supervisor Brandt To approve the posted agenda, moving the Road bids and road report to line 8 above police report. Voice vote all aye. Motion carried.

5. Motion by Supervisor Lucht seconded by Supervisor Brandt: To approve the April 11, 2011 Minutes with correction to line 4 Supervisor Brandt seconded by Supervisor Ziegler and line 7b correct punctuation. Voice vote all aye. Motion carried. 

6. No Public Comment

7. Financial Report presented by Treasure Geitz.

      7a. Motion by Supervisor Lucht seconded by Supervisor Brandt: To approve vouchers number

            14657 thru 14809 for a total of $46,875. 30.  Voice vote all aye. Motion carried.

     7b. Motion by Supervisor Lucht seconded by Supervisor Brandt: To transfer $52,000.00 from the LGIP 1

           account to the general checking account. Voice vote all aye. Motion carried.

8.      Road Report- Sealed road bids were opened by Supervisor Brandt at 1:00 p.m. Monday May 9, 2011 Patrolman Johnson and Clerk Judd were present. The Kramer Company and Sheilds Transfer Line submitted a bid on Gravel.  Sheilds heavy equipment, Scott Construction and Gasser Construction bid on Wedging. Scotts and Fahrner bid on Sealcoat. Patrolman Johnson noted the town would not be bidding new road construction for Prevailing Wage.  

      9a. Motion by Supervisor Lucht seconded by Supervisor Brandt: To accept The Kramer Company’s bid for

            $8.45 a ton for Gravel. Voice vote all aye. Motion carried.

      9b. Motion by Supervisor Lucht seconded by Supervisor Ziegler: To accept Scott Constructions bid for

            Crack filling at $2.09 a pound. Voice vote all aye. Motion carried.

      9c. Motion by Supervisor Lucht seconded by Supervisor Brandt: To accept Sheilds Transfer Line bid for

            Equipment Rates. Voice vote all aye. Motion carried.

      9d. Motion by Supervisor Brandt seconded by Supervisor Ziegler: To accept Scott Construction bid for  

            $17,595.60 for Seal coating. Voice vote all aye. Motion carried.

      9e. Motion by Supervisor Lucht seconded by Supervisor Ziegler: To accept Scott Construction bids for

            Jessop Bridges,  La Valle Bridges, Dutch Hollow Bridge and half of Springer Road. Voice vote all aye.

            Motion carried.

      9f. Motion by Supervisor Ziegler seconded by Supervisor Lucht: To award the bid from Gasser

           Construction for East Redstone $52.50 a ton provided there are funds available. Voice vote all aye.  

           Motion carried.

10.  Police Report-Officer Prantner presented the board with the police monthly report. Officer Scully stopped a driver on Douglas road and wrote a ticket to the driver going 97 miles per hour.      

11.  Library Update- Library activities are posted on the Town of La Valle web site: http://townoflavalle.us.

12.  Motion by Supervisor Lucht seconded by Supervisor Brandt: To approve Geitz CSM parcel number 024-0409. Voice vote all aye. Motion carried. 

13.  Motion by Supervisor Lucht seconded by Supervisor Brandt: To approve Geitz CSM parcel number 024-0409. Voice vote all aye. Motion carried. 

14.  Motion by Supervisor Lucht seconded by Supervisor Brandt: To approve Gollnick CSM parcel number 024-1667-00000 024-1668-00000. Voice vote all aye. Motion carried.

15.  Motion by Supervisor Ziegler seconded by Supervisor Lucht: To approve Schoenfeld CSM parcel number 024-1045-00000 and 024-1046-00000. Voice vote all aye. Motion carried.     

16.   Clerk’s report- State Aids will be reduced for 2012 by $6000.00.  Earth day is scheduled for Thursday May 12, 2010 we will be expecting twenty kids to participate. Food is being donated by Supervisor Lucht and Clerk Judd.  May 20, 2011 the office will be closed clerk Judd will be at a meeting in Poynette. Recycling grant was submitted to the state May 7, 2011. The town was served with a Summons for Circuit Court from Jay and Barbara Kurtzweil on May 9, 2011.    

       16a. Motion by Supervisor Lucht seconded by Supervisor Ziegler: To subscribe to the Reedsburg

               Independent for one year. Voice vote all aye. Motion carried.  

       16b. Motion by Supervisor Ziegler seconded by Supervisor Mercier: To allow the clerk to have a Petty

               Cash drawer of $20.00. Voice vote all aye. Motion carried.

        16c. Motion by Supervisor Ziegler seconded by Supervisor Lucht: To spend $180.00 to send 3 Board

                members to the Town Officials meeting in Richland Center on Tuesday May 17, 2011. Voice vote all

                aye. Motion carried.

        16d. Motion by Supervisor Brandt seconded by Supervisor Ziegler: To approve two board members to

                attend the Wisconsin Town Lawyer’s conference in Madison April 29, 2011.  Voice vote all aye.

                Motion carried.

17.  Motion by Supervisor Lucht seconded by Supervisor Ziegler: To approve Picnic License for Boarder Riders Picnic on May 27, 28, 29 2011. Voice vote all aye. Motion carried.

18.  Committee appointment: Town Administration: Bev Vaillancourt Chair, Josh Ziegler;                     Lakes: Josh Ziegler- Chair, Jim Mercier, Tim Helgeson, Joan Whitehurst, Bill Courtney.                         Public Works: Bev Vaillancourt: Chair, Jim Lucht, Jim Brandt, Lyle LeMoine, And Pat Langbein.              Waste Transfer and Recycling: Jim Brandt-Chair, Josh Ziegler, Debbie Stout, Tom Gillen.                   Fire: Jim Mercier, Jim Lucht, Jim Brandt.                                                                                          Budget: Bev Vaillancourt-Chair, Jean Judd, Ken Thyberg.                                                                    Emergency Government: Jim Mercier-Chair, Jim Lucht, Joe Prantner, Alan Johnson, Marin Milewski. EMS Committee: Jim Lucht-Chair, Jim Brandt.                                                                                        Fence Viewing: Bev Vaillancourt Chair, Jim Lucht, Jim Brandt, Jim Mercier, Josh Ziegler.

     18a. Motion by Supervisor Lucht seconded by Supervisor Brandt: To accept the committees with the

             changes made, excluding the one member for the Waste Transfer and Recycling until Supervisor Brandt

             interviews and approves Tom Gillen for the Waste Transfer and Recycling committee. The committees  

             are set for one year and are advisory. Roll call: Supervisor Mercier-aye; Supervisor Brandt-aye;

             Supervisor Ziegler-aye; Supervisor Lucht-aye; Chair Vaillancourt-aye. Motion carried.              

19.  Motion by Supervisor Lucht seconded by Supervisor Brandt: Do not compensate the citizen members on the committees. Voice vote: 4 ayes 1 nay. Motion carried.

20.  Sauk County issued the fire number for the Recycling Center Site. The permit will be sent to Alliance.  Supervisor Brandt will bring back price estimates from different electricians for the cost for installing the electric to the recycling site for the next meeting. 

21.   Motion by Supervisor Ziegler seconded by Supervisor Lucht: To accept Runick Recycling contract for one year. Voice vote. Motion carried.

22.  Waste Transfer and Recycling committee meeting to be scheduled in May to discuss Memorial Day and Labor Day charge procedure for recyclables.  

23.  Motion by Supervisor Lucht seconded by Supervisor Mercier: To adopt Boat Landing Ordinance number 2011-3. Voice vote. Motion carried. 

24.  The board discussed briefly the possibility of selling the excess used equipment merchandise on a consignment auction with Gavin. Supervisor Lucht will contact Gavin’s Auctioneers for details and prices for the special board meeting on May 16, 2011.  

25.  It was the consensus of the board for Woodland Township to use the town hall on June 11, 2011 for an ATC Line workshop.  

26.  Chair Report-The DOR Public Hearing is scheduled for May 26, 2011 at 6:00 p.m. Mega Construction will replace the gutters on the town hall by June 15, 2011.  Chair Vaillancourt and Patrolman Johnson met with Serge Koenig from the Conservation office, for a possible Rain Garden on berm area of the building.     

27.  Commission reports:

a.       Plan Commission- Discussed CSM’s, Karen Geitz property was extended to July 1, 2011. Discussed Shoreline Zoning possibly new zoning changing in 2012 it will be more difficult to build on the lake. The committee reviewed the Town of Excelsior Nuisance Ordinance, mail box policies, and Adult entertainment ordinance.      

b.      Police Commission- change to Police Committee no change. No meeting scheduled.

28.  Committee Reports:

a.       Ambulance- Meeting scheduled for May 10, 2011 meeting, Picnic at 6:00 pm.  Last month they did the budget for next year.       

b.      Emergency Government- Nixle will no longer be a free service.  No meeting scheduled.   

c.       Fire Department-They held election Jim Lucht- Chair, Jim Brandt- Vice President. Mavis is up and running. First responder truck will need the tires replaced. They will be holding ISO Drills.        

d.      Hwy Safety-Change committee names

e.       Insurance-Claim reported for Patrolman Johnson.   

f.       Lakes- Mourning Dove invoice.    

g.      Personnel Committee- Employee manuals   

h.      Road Construction-nothing more to report

i.        Uniform Dwelling-nothing to report

j.        Town Recycling Center Committee-   

k.      Fence Viewing- nothing to report  

29.  Motion by Supervisor Ziegler seconded by Supervisor Brandt: To adjourn Voice vote all aye.  Motion carried.

Adjourn 10:29 pm.

Respectfully submitted by

Jean Judd Town of La Valle Clerk

05/12/2011

Board Meeting Minutes

April 11, 2011

1. Supervisor Lucht called meeting to order at 7:00 p.m. Chairman Brey was absent.

2. Roll call: Supervisor Vaillancourt-present; Supervisor Brandt-present; Supervisor Ziegler-present; Supervisor Lucht-present; Chairman Brey-absent. 4- Present.

3. Recited Pledge of Allegiance

4. Motion by Supervisor Ziegler seconded by Supervisor Brandt: To approve the posted agenda. Voice vote Motion carried.

5. Motion by Supervisor Vaillancourt seconded by Supervisor Ziegler: To approve the March 14, 2011, minutes with noted corrections, line 15 add Vaillancourt, line 19 add FCC (Federal Communications Committee). Voice vote all aye. Motion carried. 

6. Financial Report presented by Treasure Geitz.

      6a. Motion by Supervisor Brandt seconded by Supervisor Ziegler: To approve vouchers Roll call:

            Vaillancourt-aye; Brandt-aye; Ziegler-aye; Lucht-aye; 4 aye- Motion carried

     6b. Motion by Supervisor Lucht seconded by Supervisor Brandt; to transfer $105,000 from the LGIP 1

           account to the general checking account. Roll call: Vaillancourt-aye; Brandt-aye; Ziegler-aye; Lucht-aye;

           4-aye  Motion carried

     6c. Motion by Supervisor Lucht seconded by Supervisor Brandt to approve financial report as presented 

           Roll call: Vaillancourt-aye; Brandt-aye; Ziegler-aye; Lucht-aye; 4-aye. Motion carried.

7.      Clerk’s report- Clerk Judd read the April 5, 2011 Spring Election results. Earth Day is scheduled for Wednesday April 20, 2011, starting at 9:00am. Clerk’s Association District IV meeting will be held on April 27, 2011 from 8:00 a.m. to 5:00 p.m.

7a. The board received a copy of the quarterly budget comparison status.

7b. Motion by Supervisor Vaillancourt seconded by Supervisor Ziegler: To approve Clerk Judd to attend  

      the Clerk’s Institute Class in Green Bay year two, to include class, hotel accommodations,   

      mileage and hours. Expenses not to exceed $1500.00. Voice vote all aye. Motion carried. 

7c.Motion by Supervisor Brandt seconded by Supervisor Ziegler To: approve two people to attend the

     Wisconsin Town Lawyer’s conference in Madison April 29, 2011.  Voice vote all aye. Motion

     carried. 

7d. Motion by Supervisor Vaillancourt seconded by Supervisor Brandt to approve to renew the

      Wisconsin Town’s Association dues. Voice vote all aye. Motion carried.

7e. The Department of Revenue Public Petition Hearing is scheduled for Thursday May 26, 2011, at 6:00  p.m. The doors will open at 5:00 p.m.

8.      Public Input- Nick Ladas thanked Chairman Brey for his year’s service for the town. Nick Ladas requests the board to discuss the zoning issues on the property at County F and La Valle Road at the next board meeting. It was the consensus of the board to address the property in question at the Plan Commission meeting in May.

9.      Police report for March was presented by Officer Astle. The department had 23 days of work, total hours 174.5, 16 traffic stops, 15 traffic citations, and 125 building and home checks. Astle informed the board the department lost two officers for the boat patrol program which leaves two vacant shifts. The department requests the board to consider hiring Officer Layne Buelow for part-time boat patrol to cover some of the hours. Officer Astle also noted the pontoon boat is at Crossroads Trading for some minor maintenance work.   

9a. Motion by Supervisor Vaillancourt seconded by Supervisor Ziegler To: approve hiring Layne Buelow

      for part-time boat patrol officer. Voice vote all aye. Motion carried.      

10.  Library update-Librarian Lee Schauer noted the first program on Lasagna Gardening was a success 80 people were in attendance. If anyone wishes to volunteer, become a friend of the library, or learn more of the upcoming events scheduled you can visit The South Central Library System web site at www.scls.info.  Ms. Schauer noted if you use La Valle Library as your home base it improves the circulation which means more dollars for the library.       

11.  The Board discussed the legal description of the Recycling Center. It was the consensus of the board to schedule a recycling committee meeting with Mr. Russell Stout to discuss the possibility of Alliant Energy laying wire across Stout’s land to facilitate installation of electrical power to the site.  

12.  Motion by Supervisor Ziegler seconded by Supervisor Brandt: To approve the application for a fire number for the recycling center. Voice vote all aye. Motion carried.

13.  It was the consensus of the board not to spend the money for a title search for the Recycling property parcel number 024-3001.

14.   Motion by Supervisor Ziegler seconded by Supervisor Brandt: To switch metal recycling company

 from Manthey to Rudnicks for one year.

15.  Public Nuisance Ordinance tabled until May meeting.

16.  Lake Redstone, Dutch Hollow Boat Landings Ordinance tabled until May meeting.

17.  Rob Danielson from the Town of Stark presented the board with a brief update of the ATC line. Vaillancourt will contact the chair of the Sauk County Town’s Association to request that time be set aside on the May agenda for a presentation on the proposed ATC line.

18.  Motion by Supervisor Vaillancourt seconded by Supervisor Brandt: To allow Supervisor Vaillancourt to work with the town attorney to create an ordinance that establishes the town’s standing committees and to include a finance committee. Voice vote all aye. Motion carried.

19.  Road report presented by Patrolman Johnson. He reported spring maintenance projects may include some culvert and bridge repair. Road ratings need to be inspected this month. 

19a. It was the consensus of the board to lift the road restrictions recommended by Patrolman Johnson.

19b. Patrolman Johnson to submit road maintenance bid notice for publishing.

19c. Road construction sealed bids will be opened May 9, 2011 at 1:00 pm.   

20.   Chair report-No report

21.  Commission reports:

a.       Plan Commission-Meeting scheduled for May 5, 2011 at 6:00 pm 

b.      Police Commission- no report

22.  Committee Reports:

a.       Ambulance-meeting scheduled for April 12, 2011.    

b.      Emergency Government-organize and discus a tabletop plan of action.  

c.       Fire Department-The Chicken Barbeque that was held on April 5, 2011 was a success.   

d.      Hwy Safety-nothing new to report.

e.       Insurance-no report.   

f.       Lakes-discuss a policy for posting signs on the lake lading signs.  

g.      Personnel Committee-nothing to report    

h.      Road Construction-Set a road rating inspection date with Supervisors.   

i.        Uniform Dwelling-nothing to report.

j.        Town Recycling Center Committee-nothing new to report.   

k.      Fence Viewing- The fence at the recycling center is broken.

23.  Motion by Supervisor Ziegler seconded by Supervisor Vaillancourt: To adjourn Voice vote all aye.  Motion carried.

Adjourn 10:29 pm.

Respectfully submitted by

Jean Judd Town of La Valle Clerk

04/12/2011